Administrative Assistant ( Bryanston, South Africa )

CLOSING DATE  : 17 SEPTEMBER 2013

JOB TYPE  : PERMANENT

Description

A great opportunity exists for an Administrative Assistant in Bryanston with a large organisation.

Qualifications

• Matric

     • Relevant post matric qualification

Experience/Criteria

• Admin experience


• MSOffice (Word, Excel, PowerPoint; Outlook)


• Experience on Proman will be an advantage


• Time management


• Excellent verbal and written communication skills


• Detail oriented and work with a high degree of accuracy


• Highly organized and flexible


• Ability to multitask and meet changing deadlines


• Self-directed and able to complete projects with limited supervision


• Maintains staff confidentiality


• Self-confidence

Main job function

An administrative assistant is required to provide support to the Finance division, Human Resources division, Tender division, as well as perform general ad-hoc tasks as required.

Job Responsibilities

Finance

• BBBEE daily updates.


• VAT registration verification of suppliers on SARS website.


• Assist with the analysis of the company's carbon footprint.


• Categorise creditors for QMS audit requirements on Proman i.e. basic data capture on Proman.


• File and photocopy.

Human Resources

• Update the training schedule and file the training forms


• Assist with updates on SharePoint with birthdays, training courses, announcements, etc.


• Update staff qualifications and detail on Proman CV module.


• Assist with the bursary and graduate recruitment application process.


• Assist with collation of applications; scheduling of interviews; preparation of interview packs; etc.


• Assist with job shadow and university career day initiatives.


• Assist with travel insurance applications.

Tender Division

• Capture and record all tenders extracted by the Senior Commercial Administrator.


• Link each advert to Proman.


• Record feedback from regions and divisions on decision to submit a proposal and progress on tender submissions.


• Follow up (telephonically and by email) with regions and divisions to alert them to tenders and/or tender briefings (especially in cases where notice for attendance/submission is short).


• Type tender related letters, contents page, appendices; etc.


• Complete forms with standard information.


• Print and scan tender documents and adverts from newspapers.


• Assist with tender division lists and schedules.


• Complete internal forms for distribution of tenders e.g. delivery and collection notes.


• Filing and making labels.


• Co-ordinate and book flights and accommodation for tender related opportunities.

General Adhoc Tasks

• Assist with general ad-hoc tasks as required.

HOW TO APPLY

CLICK HERE TO APPLY ONLINE